Madison
County Genealogical Society
Minutes of the Meeting - June 9, 2010
On June 9, 2010, in the Madison County
Board Meeting Room, a program describing how the recorder's office can be a
valuable resource for genealogists was presented by the office of Madison
County Recorder, Kyle Anderson. The Madison County Genealogical Society
attended this presentation as their regular June meeting. Our thanks to the
Recorder of Deeds and his staff.
Reports: No reports were given at the
meeting.
GIFT
MEMBERSHIPS AVAILABLE
Do you have a family member that is
interested in (or even obsessed with) genealogy? A membership in the Madison
County Genealogical Society would be a very thoughtful gift. A gift card will
be sent to the recipient of any gift membership.
The following memberships are available:
Individual/Family Annual Membership $20.00
Patron Annual Membership $30.00
Life Membership $250.00
Contact our Secretary, Barbara Hitch, at racerbarb@aol.com,
about a gift membership.
June
Meeting
On June 9, 2010, in the Madison County
Board Meeting Room, a program describing how the recorder's office can be a
valuable resource for genealogists was presented by the office of Madison
County Recorder, Kyle Anderson. The Madison County Genealogical Society
attended this presentation as their regular June meeting. Our thanks to the
Recorder of Deeds and his staff.
Brief County
History
Madison County records begin in 1812. Madison County was created by
proclamation of Governor Ninian Edwards on September 12, 1812. At the time of
the proclamation, Madison County extended as far east as the Wabash River on
the Indiana border and as far north as the northern border of Illinois. As the
area was divided into various counties, the appropriate records went to their
pertinent counties. Therefore, the records in the recorder's office dating back
to 1812 are records of the lands that are the present Madison County.
Land Title
Documents
In searching land records, it is most helpful to have the name of the grantor
(seller) and/or grantee (buyer), approximate date of the purchase, and brief
legal description.
Property records may be searched by: Grantor/Grantee names, Legal Description,
Parcel Identification Number, Document Number or Book/Page, or Trust Number or
reference number. The Grantor/Grantee Index prior to June 1985 is found in
Books, from June 1985 to the present the index is on the computer
The following records may be found in the Recorder's Office: Warranty Deeds,
Quit Claim Deeds, Contracts for Deed, Executor's Deeds and Administrator's
Deeds, Sheriff's Deeds and Judge's Deeds, Certificates of Sale of Purchase, Tax
Deeds, Trustee's Deeds, and Mortgage or Trust Deeds/Deeds in Trust
Additional documents are available from the Recorder's office: Monument
Records, Certificates, Articles of Incorporation, Articles of Dissolution,
Articles of Partnership, Certificates of Authority, Lists of Stockholders,
Certificates of Transfer of Stock, Certificates of Military Discharge,
Affidavits, and Restrictions
Surveys,
Land Grants, and Plats
The recorder's office also has copies of surveys, land grants, and plats: Plat
of Subdivisions, Road Record Plats (County, township roads and highways), Land
Grants - Listed by township in two books, Survey Records from 1800's, Robinson
Records - Surveys, Spaulding Survey Records, Government Survey Records, 1892
Madison County Atlas, and 1906 Madison County Atlas
Miscellaneous
Records
Other miscellaneous records are available in the recorder's office: Index to
Churches - (1851 - 1979), List of Bankruptcies - (1873 - 1935), Bank
Incorporations - (1974 - 1935), Building and Zoning Incorp. - (1874 - 1934),
Cemeteries - (1871 - 1954), Incorporation of Cities - (1872 - 1931), Churches -
(1869- 1935), Miscellaneous Incorp. - (1871 - 1935), Lodges - (1873 - 1934),
Power of Attorneys - (1869 - 1935), Railroads - (1872 - 1934), Societies -
(1873 - 1934), Wills - (1873 - 1934), Register of Farm Names - (1915 - 1979),
and Assessor's Books.
When you first begin your genealogy quest, the recorder's staff will be happy
to assist, instruct and advise you in the use/availability of books and
computer system.
Additional
Vital Records Resources
Other vital records are available in the Madison County Administration
Building:
Madison County Clerk's Office: Birth Records, Death Records, and Marriage
Records
Madison County Circuit Clerk's Office: Probate Records, Wills (Probated and
Un-probated), Naturalization Records, and Divorces
After the presentation by Michelle Ruppert, Chief Deputy Recorder, the
attendees were escorted to the recorder's storage vault and shown how the
system works. The attendees were able to do research with the assistance of the
recorder's staff. This meeting was very informative and, for some in
attendance, very fruitful.